For medical device distributorships

The case sheet is done. So is the paperwork.

Snap a photo of the handwritten case sheet. CaseClose reads it, builds the restock request and the hospital billing packet, and sends both. All before you leave the parking lot.

Built for consignment and stock-and-bill reps. HIPAA-conscious by design.
Review case
Dr. Alvarez · Mercy General
Oct 8 · Northstar Spine
Read
NS-4510
Pedicle screw 6.5 × 45 mm
Lot A2291
×4
NS-4512
Pedicle screw 6.5 × 55 mm
Lot A2291
×2
NS-7720
Interbody cage 10 mm
Lot C0418 · check lot
×1
Send restock & billing
TodayScheduleInventoryManage
Sample data for illustration
What is CaseClose? Take a look inside the app →
The problem

After every case, the real work starts.

Copy part numbers off a crumpled sheet. Type lot numbers into three different emails. Chase down what's left in your trunk. Multiply that by every surgery, every week.

3×

Same data, retyped

Manufacturer restock, hospital billing, and your own records all want the same numbers.

1 digit

Is all it takes

A wrong lot or catalog number means a rejected invoice or the wrong implant restocked.

Nights

And weekends

Paperwork piles up after hours, when you should be done for the day.

How it works

Three steps. About a minute.

1

Photograph the sheet

Take the picture any way you hold your phone. CaseClose straightens it and reads the handwriting: items, quantities, lot numbers.

2

Check what it read

Anything it isn't sure about is flagged for you. Fix a number in a tap. It learns from your corrections.

3

Send it

One tap sends the manufacturer restock request and the hospital billing packet, with the right pricing for each.

Built for the way reps work

Everything after the case, in one place.

📷

Case sheet reading

Learns each manufacturer's printed sheet so part numbers come out right.

✉️

Batch emails

Four surgeries in a day? One email to the manufacturer and one to the hospital.

📦

Trunk inventory

Know what's on hand and what to restock before you run short.

✍️

Patient consent

Capture photo consent and a signature right on the phone.

Privacy first

Handled like the patient data it is.

Business Associate Agreements with our infrastructure providers, US-only AI processing, and a BAA between CaseClose and your distributorship.

Read about security

  • BAAs in place with our cloud and database providers
  • AI processing stays in the United States
  • A BAA between your distributorship and CaseClose, signed when your account is set up
  • Photos and records are encrypted and access-controlled

Close your next case before you leave the hospital.

Plans start at $19.99 a month. Questions first? We're happy to walk you through it.